Make a door list first
Begin with the entrances that belong to the tenancy. Depending on the property, that might include a front door, another exterior door and an ordinary garage entry. Do not assume a shared gate, building entrance or other common-access item can be treated as a private lock.
Put the keys into separate groups and label them in a way that makes sense to the people involved, without attaching the full address to a key ring. Record how many were received. If a key's purpose is unclear, ask rather than marking the handover complete by guesswork.
Check the ordinary operation
When access is authorized, establish whether the keys provided operate the doors they are intended for. Note a key that catches, a handle that feels loose or a door that needs pulling to lock. Avoid forcing hardware or trying a key in unrelated shared doors.
An awkward lock should be reported as an operation issue, not hidden in a general comment that the handover was fine. The lock repair page shows how to describe what happens without deciding the cause yourself.
Separate missing keys from missing permission
If an expected key is absent, write down which one and who will follow it up. If the concern is an old key still in circulation, raise that separately. These two issues may need different decisions, and neither is resolved simply by receiving one key that works.
Ask the landlord, manager or other responsible person what changes they authorize. The rekeying information can help explain a key-access concern, but it does not replace the agreement needed for a particular rented property.
Keep the record useful
A short handover note can identify the date, the items transferred and any unresolved question. Keep it with the tenancy information rather than sharing access details in a public message. The aim is a clear record between the people involved, not a complicated system.
Mableton's mix of houses, duplexes and apartments means there is no single door list that suits every move. Our home lock information helps frame an request when the property has several different entrances or an uncertain collection of keys.
Leave a next step, not a loose end
Before finishing, identify who will arrange any agreed work, who will be present and how the cost will be approved. If a key is to be returned later, say when and to whom. A named next step is easier to act on than a general promise to sort it out.
If you discover that you cannot get inside, describe the immediate access issue first. A planned handover and an unexpected lockout are different situations, even when they happen on the same moving day.